COI Tracking Software Built for Wedding and Event Venues
VenueCOI collects, AI-checks and chases every vendor's certificate of insurance against your rules — so you stop reading PDFs line by line and stop discovering problems the week of the event.
What the software does
Email every vendor a personalized upload link. They send a PDF or photo — no login, no app.
Limits, dates, additional insured and liquor liability checked in seconds against your per-vendor-type requirements.
When a certificate is wrong, VenueCOI writes the precise wording the vendor's agent needs to correct it.
Automatic reminders at 45, 30, 14 and 7 days so nothing slips to the week of the event.
How it works
Enter the date and vendors, or send the couple a link to add their own.
No login. Instant feedback, plus a ready-to-forward note for their agent.
Every event shows approved, fixing or missing — with reminders sent automatically.
What we check on every certificate
| Check | What VenueCOI verifies |
|---|---|
| General liability limits | Per occurrence and aggregate meet your requirement (e.g. $1M / $2M) |
| Policy dates | Coverage is in force on the event date |
| Additional insured | Your venue is named — not just certificate holder |
| Certificate holder | Correct venue entity |
| Liquor liability | Present for bar and catering vendors serving alcohol |
| Workers' compensation | Present where the vendor has employees |
| Auto liability | Present where the vendor uses vehicles |
Set your own rules per vendor type. New to requirements? Start with our vendor insurance requirements guide.
Built for venues, not construction
Most certificate of insurance tracking software is built for construction firms and property managers tracking subcontractors year-round. Venues are different: you track many vendors per event, on a deadline, with requirements like liquor liability for bar service and additional insured for the couple's outside vendors. VenueCOI is built around the way venues actually work.
Your first event is free
Set up your first event and check every vendor at no cost — no credit card. Paid plans scale with how many events you run.
Questions, answered
COI tracking software collects certificates of insurance from your vendors, checks them against your requirements, and tracks which are approved, expiring or missing — so you're not reading PDFs and chasing vendors by hand.
Most certificate of insurance tracking tools are built for construction and property management. VenueCOI is built for wedding and event venues: vendor types like caterers, bartenders and DJs, per-event tracking, and requirements like liquor liability.
No. Each vendor gets a link and uploads a PDF or phone photo — no login, no app. They get instant feedback on what's missing.
General liability per-occurrence and aggregate limits, policy dates against the event date, additional insured and certificate holder, liquor liability, workers' compensation and auto — against the rules you set per vendor type.
No. It works alongside tools like Tripleseat, HoneyBook or a spreadsheet. VenueCOI handles the insurance side specifically.
Your first event is free, no credit card. Paid plans scale with how many events you run — see the pricing page for current plans.
Yes. VenueCOI emails each vendor a request and upload link, checks what comes back, generates the exact fix wording when something's wrong, and sends reminders until every certificate is right.
Stop chasing vendor COIs
Set it up in 10 minutes. The first event is on us.
- First event free, no card
- Vendors upload from a link
- Works alongside your venue software