Vendor Insurance for Events, Collected and Checked
Corporate events, galas, festivals and private parties all bring outside vendors on site — caterers, AV, staging, food trucks, rentals and security. VenueCOI collects a certificate of insurance from each, checks it against your rules, and chases whoever's missing. Your first event is free.
The event vendors we track
A starting point for typical requirements — set your own with your broker.
| Vendor | Typical requirement | Additional insured |
|---|---|---|
| Corporate caterer | $1M / $2M general liability; liquor liability if serving alcohol | Yes |
| AV / production | $1M / $2M general liability | Yes |
| Staging / rigging | $1M / $2M general liability; workers' comp | Yes |
| Food truck | $1M / $2M general liability + auto; liquor liability if serving | Yes |
| Rentals / tents | $1M / $2M general liability | Yes |
| Security | $1M / $2M general liability | Yes |
See the full vendor insurance requirements guide.
Built for events of every kind
- Per-vendor-type rules for caterers, AV, staging, food trucks, rentals and security.
- Liquor liability and auto checks where they apply.
- Additional insured wording verified — not just the certificate holder box.
- Automatic reminders so certificates are in before load-in, not the day of.
- Works alongside your event and booking software.
Whatever the event, the task is the same: confirm every vendor carries proper coverage before they arrive. Our COI tracking software for venues does it automatically.
Questions, answered
Most event venues require at least $1M per occurrence / $2M aggregate general liability with the venue named as additional insured, plus liquor liability for alcohol service, workers' compensation where staff are employed, and auto liability for food trucks and delivery vehicles.
Yes. VenueCOI works for corporate events, galas, conferences, festivals and private parties — any event where outside vendors come on site.
No. Each vendor uploads a certificate from a link — a PDF or photo — with instant feedback. No login, no app.
Yes. Set requirements for caterers, AV, staging, food trucks, security and rentals separately, so each certificate is checked against the right rule.
No. VenueCOI handles vendor insurance specifically and works alongside your existing event and booking tools.
Every event vendor insured. Zero chasing.
Set up your next event in 10 minutes. The first one is on us.